Welcome to the Food 2024 event as an exhibitor!
Opening hours
Fri 19 April 10:00–20:00
Sat 20 April 10:00–20:00
Sun 21 April 10:00-17:00
EXHIBITORS’ ONLINE SERVICE CHANNEL EMESSUKESKUS >>
January
Book accommodation with a discount price
Book your accommodation at the Holiday Inn – Expo hotel adjacent to the exhibition centre. As an exhibitor you will get a 11 % discount on the daily price. We recommend to book early – the hotel is very popular during the exhibitions. More information >>
Check your invoicing details
Check your invoicing details on eMessukeskus’ My profile page by 8 January 2024. Send any comments to customer.service@messukeskus.com. Please note that changes made to the invoicing details after the invoice has been issued are subject to an additional charge.
Propose a program
If you have an interesting, current or entertaining program that you would like to present to fair visitors, please propose a program by 8 January 2024 to producer Nea Helenius, nea.helenius@messukeskus.com.
February
Update your company profile
We encourage you to update your company profile in eMessukeskus no later than 29.2.2024 to ensure visibility in the event info.
INSTRUCTIONS FOR UPDATING YOUR PROFILE PAGE >>
Register co-exhibitors
Register co-exhibitors participating in your joint stand through eMessukeskus (section Co-exhibitors) at the latest on 29.2.2024 and ensure their visibility in the event info.
Co-exhibitors will be granted their own company-specific account and ID to use eMessukeskus.
Co-exhibitors will be charged a registration fee according to the event-specific participation conditions. The registration fee for co-exhibitors for this event is 440 € + VAT.
Order a customized stand plan and implementation or a ready-to-use solution
Depending on your needs, we can deliver a customised stand plan with implementation, or you may choose from three different options that are ready-to-use. Reusability of structural materials and energy efficiency in lighting are key aspects of our stand packages.
Plan and order stand structures and furniture
We price according to price periods. The earlier you place an order, the more you will save on the required products and services. Furthermore, you can ensure the availability of necessary products.
Structures and furniture can be ordered through eMessukeskus under Order more. Placing your order by 9 March 2024, you will acquire the products at a lower cost.
Save money by placing your order in advance!
On 10.3.2024 prices will increase by 20%
On 30.3.2024 prices will increase by 50%
On 12.4.2024 prices will increase by 100%
More information: osastopalvelut@messukeskus.com
Structures over 250 cm
Any stand constructions exceeding 250cm are considered additional advertising space and are subject to an extra charge, the minimum charge is 450 €. Stands with two storeys: the square meters of the second storey are subject to a charge which is 50 % of the space rental. Any structures higher than 250cm have to be approved by a Technical Coordinator of the exhibition centre at least 45 days prior to the event. Please send the information to: osastopalvelut@messukeskus.com or you can also upload the drawings to eMessukeskus for approval.
INSTRUCTION FOR CONSTRUCTION >>
Consider whether you need storage for trade fair products or 24-hour electricity for refrigeration units at your booth. Our pricing is based on pricing periods. The earlier you place your order, the more affordably you’ll get your booth’s products and services, ensuring product availability. You can order structures and furniture from eMessukeskus under ‘Order More’.”
March
Invite visitors to the event
This event uses electronic eTickets which allows you to reach hundreds of potential visitors with just one click. You can send eTickets through eMessukeskus on the Send eTickets to consumers –page. You can send an unlimited number of eTickets and you will only be invoiced according to the number of tickets used at the event’s entrances (the number of tickets that may be included in your stand will be deducted).
If you wish to change all or some of the eTickets included in your stand to printed tickets, please our contact customer service: customer.service@messukeskus.com by 31.3.2024
You can also order extra printed tickets through eMessukeskus. The printed tickets are invoiced according to the number ordered. Printed tickets are delivered between 1.3 and 5.4. Please deliver printed tickets to your customers in advance as it is not possible to leave tickets for pick up at the event’s entrances.
Submission of graphic material
If you have ordered graphic products or if your stand includes graphic products, please remember to send the necessary materials to graphics@messukeskus.com by 19.3.2024 at the latest. A 50% surcharge will be added to orders submitted late.
Materials required for graphic products:
- Print-ready PDF files (please check the material guide that came with your order confirmation)
- Header texts/logos
Informing about the sale and serving of food
Operators must inform the municipal supervisory authorities of the sale or other handling of food in mobile food premises in the areas where the activities are conducted. In the Helsinki area, this notification can be made using this form. Notification must be submitted at the latest four business days before commencing the operation.
The cooking area within the hall
In cooking areas where there is potential for odors, the cooking surface must be equipped with a range hood featuring an activated carbon filter. The range hood must be sufficiently powerful and positioned at the right height relative to the cooking area. Additionally, the range hood must be large enough to effectively capture any potential odors generated from multiple cooking surfaces and pass them through the filter.
Publish your stand programme
Does your stand offer a specific programme during the event? Update the programme to eMessukeskus (under Programme) to ensure its publication on our event website – this will guarantee you additional visibility completely free of charge.
Make the most of logos and banners of the event in your own marketing channels
Don’t forget to share your event participation and new product releases taking place during the event in your own marketing and communications channels such as social media. You can use the event logos, banners and images to advertise your attendance without restrictions.
Take media representatives, bloggers and social media influencers into account
Actively contact journalists and influencers inviting them to visit your stand. Publish press releases through eMessukeskus (under Press and Media) and submit printable versions to our Press Centre, which is open during the event opening hours. You can recognize journalists by their PRESS badge and bloggers along with social media influencers by their CONTENT CREATOR badge. The event is attended by numerous media outlets.
Please advise the Communications Manager of the event should your stand include new releases, performers, a specific programme, press conferences or other activities that could interest the media. This will ensure that overlapping events can be avoided. Communications Manage Antti Karjunen, tel. +358 50 574 3444, Antti.Karjunen@messukeskus.com
Cold Storage
We sell space in refrigerated containers by the pallet. Each container can accommodate a maximum of 8 FIN pallets (1000 mm × 1200 mm). The container’s height is 2557 mm.
Spaces are sold by the pallet and on a first-come, first-served basis.
Container orders will be fulfilled if there are at least five pallets’ worth of subscribers.
Access to the container is available throughout the event (including setup, maintenance, and dismantling time). The container will be located on the outdoor deck of Hall 5, accessible via Maintenance Door 5.6.
Storage of goods in the shared container is at your own risk. Suomen Messut is not liable for any material or consequential damages.
The price for one FIN pallet space is €420 + 24% VAT.
Order the product via eMessukeskus by Tuesday, April 2, 2024. You can find the product by searching for the product name Kylmävarastointi.
April
Passes for exhibitors and constructors
You can conveniently email or send passes to your event team member’s mobile device through eMessukeskus. The pass holder can print it in advance through the email link or the pass can alternatively be printed at any of the entrances of the exhibition centre or at our Exhibition Office. Badge pockets for passes are available at the entrances and the Exhibition Office.
You can create as many passes as necessary. Any exhibitor pass exceeding the number of free passes included in your stand will be invoiced after the event. Price: €10.48 per pass + VAT at 24%. The constructor pass is free of charge.
Free passes included in your stand:
smaller than 6 m2 stand 3 pcs
6–10 m2 stand 5 pcs
12–21 m2 stand 10 pcs
24–36 m2 stand 15 pcs
40–50 m2 stand 20 pcs
larger than 50 m2 stand 25 pcs
Co-exhibitors receive one free exhibitor pass.
The exhibitor pass is for your personnel at the stand during the fair. This pass is personal and valid during the construction, event and dismantling periods of the event. The pass must be always visible during the event. In addition, the pass enables its holder to enter the Exhibitors’ Lounge together with benefits for purchasing goods (including lunch for exhibitors and discounts in Compass Group cafes). The constructor pass is valid during the construction and dismantling periods of the event.
INSTRUCTIONS FOR SENDING ELECTRONIC PASSES >>
Order stand catering and meal vouchers
Remember to order catering for your stand together with meal vouchers for your staff in advance – latest 4 days before the event.
READ MORE AND PLACE YOUR ORDER >>
Wireless network
Corporate customers will now connect to the Messukeskus Exhibitor wireless network at Messukeskus. This network is separate from the Messukeskus network used by our visitors.
We will provide the password in a customer message before your event, but you can always find the password in eMessukeskus.
We are also able to meet any additional corporate network needs, wired or wireless; just let our contact person know. They can also help with any practical questions you might have.
Deliveries to your stand
Mark items delivered to our Construction Service as follows:
Messukeskus Helsinki / Name of the event
Name of the exhibitor, stand number
Contact person and tel. Number
Messuaukio 1
FI-00520 HELSINKI, FINLAND
Maintenance and storage facilities
Both halls have service rooms for exhibitors ( stand numbers 5t31 and 4d81) with a sink, table space and trash bins.
There is also an unguarded storage area in both halls ( stand numbers 5t1 and 4c80), where you can leave, for example, rolls for storage at your own risk.
Take care of the safety of your stand
Never leave valuables accessible when the exhibition day ends. Take care of all necessary insurances and consider renting possible safety accessories such as showcases, locks or security cables for computers and / or monitors.
In like manner we are prepared to take care of other possible security needs regarding your stand. These needs can be addressed with our security services partner Securitas. Read more about the available security services on eMessukeskus under Order more in the category Security Services.
Parking
A barrier-free parking system Autopay by Europark is in use at Messukeskus. Parking charges are collected by Europark.
CHECK PRICES AND READ MORE ABOUT PARKING >>
Exhibition Office
The Exhibition Office assists exhibitors and constructors during the construction and opening hours of the event regarding matters such as stand orders.
OPENING HOURS OF THE EXHIBITION OFFICE >>
Exhibitors’ Lounge and restaurant services
The Exhibitors’ Lounge is open during the opening hours of the event. The Exhibitors’ Lounge can be found on the 2nd floor in Siipi conference area. The door code is presented on the exhibitor pass. You are welcome to come and enjoy a cup of coffee in the Exhibitors’ Lounge. The space has a small kitchenette together with toilets and showers. The exhibitor priced buffet lunch is served in restaurant Mesta on the 2nd floor of Siipi conference area.
Messukeskus’ restaurant services
NoHo Partners has started as Messukeskus’ restaurant and catering partner on 1 July, and as a result we have had a great line-up of interesting restaurant brands at our premises over the summer.
The NoHo partnership brings convenient electronic snack, drink and lunch tickets to our corporate customers. You can order product vouchers with QR codes for the amount of your choice and distribute them by email to users. The QR code on the ticket will serve as a payment method at the checkout of the restaurants. The tickets will be charged according to usage.
Orders for snack, drink, lunch and stand tickets are placed via the Restaurant Services online shop. If you do not already have one, please create a business account in the online shop. You will then be able to select the products you want.
GO TO THE RESTAURANT SERVICES ONLINE SHOP FROM HERE >>
READ MORE ABOUT DIGITAL PRODUCT TICKETS HERE >>
INSTRUCTIONS FOR MESSUKESKUS RESTAURANT SERVICES ONLINE SHOP >>
CHECK OUT THE RESTAURANTS DURING THE EVENT HERE >> Link will be updated closer to the event.
Excess goods donation
If you have any undistributed/unsold products left over from the fair, you can donate them to the VVA Association at the end of the fair. Vailla Vakinaista Asuntoa is a non-profit, religiously and politically non-partisan NGO founded in 1986 by homeless people themselves. Its basic idea is that every person is capable of living independently, given the right conditions and support. In Finland, 3 429 people are without permanent housing. There are 464 people sleeping outside, in stairwells and first shelters. There are 1 018 long-term homeless people.
On Sunday 21.4.2024, we will collect donated items at the collection points during the fair. The collection point for the Children’s Fair can be found at stand 6.6 next to the door, 6r40. For the Food Fair, the collection point is at stand 5t21, next to service door 5.5 and the Basilica stage.
Please note that donations will be stored at room temperature and delivered to the VVA on Monday afternoon.
Thank you for your cooperation and for avoiding waste!
Contact us
Customer Service
+358 40 450 3250
yrityspalvelu@messukeskus.com